TERMS OF REFERENCE – RAFCAA COARSE ANGLING LEAGUE CHAIRMEN

ANNEX I TO
RAFCAA/CCMAN/3
DATED 01 SEP 07

TERMS OF REFERENCE – RAFCAA COARSE ANGLING LEAGUE CHAIRMEN

1. As a League Chairman, your primary responsibilities are to foster and develop the sport of Coarse Angling in your region and maintain a viable competitive league structure. You are the primary link between the Coarse Angling sub-committee and the League of which you are the Chair.

2. You are responsible for the efficient running and command and control of your league, including a full league programme, as follows:

a. The maintenance of a League Constitution, agreed by League Members at the AGM, and containing the league objectives, structure of the league sub-committee, frequency and types of meetings, membership of the league, duties and responsibilities of league officials, and match rules.

b. You are to ensure that member stns are fully informed of all league and general RAFCAA (Coarse) business, and feedback information regarding the league at executive sub-committees and through an end of season report. The end of season report is to contain the following information:

(1). A summary narrative of competitions, initiatives, charity events and other significant occurrences within that league over the season.

(2). A statistical summary of the total number of different anglers competing in at least 1 league match during the season, the average attendance for league competitions, and the minimum and maximum attendance for a league match.

(3). A detailed report of league team and individual results for all matches held throughout the season.

(4). An up-to-date list of League Appointments and any changeover of incumbents throughout the season.

c. You are to ensure that all paperwork distributed by the sub-committee is distributed in a timely manner to all units in your league catchment area. This is particularly the case with entry forms for the RAF Inter-Unit Championships, which are to be distributed to stn reps no less than 6 weeks prior to the event.

d. Meetings. You are to:

(1). Arrange and chair league general and committee meetings, minutes of which are to be recorded and distributed to all units in your area.

(2). Attend all RAFCAA Coarse sub-committee meetings. If unavailable you are to inform the Sec and arrange for a fully briefed and empowered deputy to attend and represent your league.
e. Competitions. You are to:

(1). Oversee the selection, booking and organisation of all waters for league and other matches run by your league.

(2). You are responsible for arranging entry and team selection for the RAFCAA Coarse Angling Inter-League Competition.

(3). Where the venue for the Inter-League Competition is in your area, you are to assist the Match Sec with the organisation of the event.

(4). You are to co-ordinate nominations for RAFCAA sponsored competitions originating from your league and present them to the RAFCAA Coarse Sub-Committee in the format given at annex U.

f. Financial Responsibilities. You are personally responsible for the maintenance and handling of your league’s financial matters. These are to be conducted in strict accordance with AP 3223 and current accounting procedures. If your league treasurer is stationed at another unit, then the accounts must be lodged with that unit’s NONPAS. You are not to enter into any long term agreements or contracts without specific permission of the PSIF.

g. Property. You are to maintain a Property Book detailing all property purchased on behalf of the league, such as scales or clothing. Loan cards are to be kept and updated, reviewed annually and an annual assessment made as to its value for insurance purposes.

h. Insurance. You are to ensure that the league has adequate insurance cover for property loss, employer’s liability fidelity guarantees and specified activities and risks as appropriate. You are to liase with OIC NONPAS prior to taking out any insurance, to determine if existing SIF will suffice. You are to ensure that the instructions laid down at para 19 to this Directive are meticulously followed, and that any civilian fishing a league match has signed the declaration stating that the have adequate cover (template at annex Q).

3. In addition to the above, you are to carry out any additional duties as detailed by the Coarse Chairman.